SAVINGS BONDS

EZ Clear - Facsimiles (Photocopies)

Facsimiles are needed for any savings bonds/notes that were:

  • Lost or destroyed internally before being submitted into the EZ Clear System
  • Missing from a Cash Letter that has already been submitted into the EZ Clear System
  • Impounded by the Secret Service

The facsimile(s) with required documentation must be supplied within one calendar year from the date of charge by the Central Processing Site or local Federal Reserve Office. If this information cannot be supplied within one calendar year, a report must be filed directly with the Bureau of the Public Debt using form PD F 2517.

Submitting Facsimiles

To receive credit for a paid savings bond/note lost or destroyed, an agent must:

  • Complete an Indemnification Statement for each security. Please use one form for each bond.
  • The Indemnification Statement must be at the top of the page on standard size paper (8 1/2" X 11").
  • The Indemnification Statement must also identify the serial number, issue date, payment date, and payment amount of the security. The circumstances of the loss (for example, lost internally, impounded by the Secret Service) must be stated, as well as the name and address of the institution.
  • An authorized official representing the institution must sign the Indemnification Statement.
  • Below the Indemnification Statement, make a facsimile (copy) of the front and back of the security. If you need more space, use the back of the Indemnification Statement page to complete the facsimile. Make sure the facsimile bears current bank endorsements.
  • The copy of the security cannot have been filmed in a check carrier that conceals the back of the bond and its endorsement.
  • Make a copy of the signed Indemnification Statement and facsimile for your files.
  • If the entire EZ Clear Cash Letter is missing, submit a copy of the Cash Letter and a copy of the EZ Clear Debit, if available.

If you are requesting credit for a lost paid bond cash letter, also called an EZ Clear Fine Sort Cash Letter, submit a sampling of a few photocopies of the lost bonds. When we have determined if the samples are retired or still outstanding, we will contact your bank for the remainder of the facsimiles.

View a Facsimile Indemnification Statement Example.

Mailing Address

Mixed Depositors Cash Letter Depositors must send all Indemnification Statements and facsimiles to their local Federal Reserve Check Department.

All other depositors send the required documentation, including your Indemnification Statement(s) to:

Attention: EZ Clear Adjustments
Federal Reserve Bank – Pittsburgh
P.O. Box 867
Pittsburgh, PA 15230-0867